Saturday, 30 June 2012

New Position: Operations Assistant

Now Hiring!Operations Assistant
at Illuminart Productions Pty Ltd
Temporary Event Management Support Role
Based in Western Sydney
Casual / Flexible
Two month trial leading to six month or longer contract.

Illuminart is a core team of three creative artists who have a long term collaboration and who have developed a leading practice in media arts and projection arts innovations, including high profile architectural projection shows. We are in a period of rapid growth and are seeking a new person to join our team, to support promotion and production of our upcoming projects.

We’ve developed an international profile for our work and we get more enquiries than we know what to do with, and our own diverse research interests are keeping us busy and working on great projects.  Therefore to support our ventures, we have decided to appoint an Operations Assistant who will work closely with us in a role combining event management and production support.

This role is ideal for a recent graduate (Uni/Tafe) of business (with interest in arts management) or event / theatre management, who is looking for entry level into a great team working on exciting projects around Australia…. who is able to travel to work with us interstate or wherever, and is multi-skilled, passionate and energetic like us.

Initially you will be working closely with the director assisting with project planning in Penrith, whilst learning how the company is working. Yes, you will start out assisting us with day to day tasks, doing what has to be done even if its making phonecalls, photocopies or setting up meetings, but as you get to know our projects, you will build on your previous training to take on enquiries, promotion, provide project support to the team, and helping manage the projects. As you gain knowledge of how we work there is the potential to become involved with producing, business promotion and creative opportunities in different places, go on tour, invent new projects with us.

Ideally, you have some training in audiovisual presentation or production, or an understanding of the technical aspects of video projection, sound, video editing. You definitely should have interest or experience in the arts / cultural / creative industries as well as a grounding in what is involved in events management in these industries.

You will ideally be based in Penrith, Western Sydney or Blue Mountains and will be willing to travel interstate when needed.  We will be requiring you to be self sufficient with your own IT, phone, internet and transport, to be able to communicate and work with us remotely on occasion, and at other times to be present with us wherever a project is based.

You are “savvy” computer literate – you know your computer file system, software and utilities inside out, you don’t lose files, you back up, you understand dropbox, google docs, google calendar, multiple email accounts, web domains, wordpress, graphic format conversions and skype. Or if you don’t know, you know how you’ll teach yourself. You can troubleshoot the aspects of networked digital media production yourself and you are experienced with online collaboration as a productive work platform. Naturally we expect to provide support and on the job training to help the right person dovetail into our work methods.

You need to be very passionate about the arts and creative industries and willing to work full time or after hours when needed at our events, which we expect will be regularly. You also need to have an interest in digital media art forms, and it helps if you already have practical experience on real world digital media projects. You’ll need to be a fast and well organised person to be able to understand multiple simultaneous projects and priorities and have the initiative to take on tasks with minimal supervision.

To check out our current projects and what we are up to, please visit our “behind the scenes blog” at

Essential Skills:

Organisation – you’ll need to help keep us organised and we don’t want to have to teach you how!

Patience – you’ll be dealing with artist types, we are fun but also sensitive, wayward and zany

Cool headed – we have deadlines to deal with, and will make demands and panic if it gets tricky, but with your help will avoid the pitfalls of running behind schedule.

Flexible – to manage time and tasks and help us juggle what we want to do with what we need to get done.

Speaking – excellent phone manner, cool assertive and polite.

Transport – Drivers licence essential.

High level of written communication – you will be helping put together quotes, reports, press releases and will need the ability to write well, creatively, grammatically correct, with a warm positive manner.

Fast thinker – you will need to be able to think on your feet to solve problems and know when to ask for help.

Networking – you need to be good at it, and not just the online kind.

Fair minded – you’ll need a sense of diplomacy and a sense of social justice and equality, compassion and community leadership, because we believe in community oriented business and arts practise.

Savvy – Computer power user,  ideally Mac literate

Office software – mail, backup, Office or similar, FTP, excel

Skills using Adobe photoshop, premier, illustrator and indesign. Other software skills can be advantageous so let us know what you can do.

Ownership or Easy no-fuss access to a reliable car is essential (although we will endeavour to minimize your vehicular commuting for other more environmentally friendly options where possible)

Own laptop and phone and willingness to use them for work is an advantage, as is having somewhere you can work from (home office or co-working “jelly”) with internet access and the space you need to be productive.

Experience and high competence with wordpress, image optimization, dreamweaver, twitter, will be extremely highly regarded.

And if you have a great hobby, cool talent, or artistic flair, (or can cook great snacks)…  tell us about it!


Address your digital application in pdf format to
operationsassistant [at]

Your application should include a letter of introduction to us, outlining the recent and most relevant areas of your experience and skills; Attach an up to date CV; and provide a link or access to showreel / demo / web site of your projects to accompany this.

We’d like to know what interests you about working with us on our current and future projects.

We will be interviewing up to five people for this position, and will make the decision of those five based on applications received before July 12, 2012. We will endeavour to respond to all applicants via email reply by July 14 to confirm whether you have been invited to provide further information or for an interview, and will arrange interviews for the week beginning June 16.

If you have questions please address them to: operationsassistant [at] with your phone number and email address clearly stated and the best time to contact you.